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Workday Pro HCM Core Cheat Sheet

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Navigation

  • Not published of exam
  • Navigation Business Objects Related Actions My Tasks

Supervisory Organizations

  • Not published of exam
  • Organizations Manager Chain Cost Center Role Assignment

Staffing Models

  • Not published of exam
  • Staffing Models Position Management Job Management Hiring Restrictions

Job Profiles

  • Not published of exam
  • Job Profiles Job Families Position Worker

Compensation

  • Not published of exam
  • Compensation Eligibility Grade Profile Defaulting

Security

  • Not published of exam
  • Security Groups Domain Policy BP Policy Activation

Business Processes

  • Not published of exam
  • Business Processes Step Types Condition Rules Event Repair

Report Writer

  • Not published of exam
  • Report Writer Data Sources Matrix Report Calculated Fields

Quick Facts

  • Exam Workday Pro HCM Core
  • Audience Workday customers and partners
  • Duration 2 hours
  • Items 50 scored; up to 5 unscored
  • Result Pass/Fail; numeric threshold unpublished
  • Initial attempt 1 Training Credit
  • Retake Wait 4 calendar days
  • Recertification Exam every 2 years

Six HCM Concepts NA

  • Org, staffing, profile, pay, security, process
  • Supervisory organizations Staffing models Job profiles Compensation Security Business processes

Navigation NA

  • Search Find secured objects, tasks, reports
  • Related Actions Object-context actions
  • My Tasks Assigned workflow actions
  • Favorites Saved frequent destinations
  • Business object Entity holding fields
  • Related object Linked entity reachable through relationship
  • Effective date When change applies

Supervisory Org vs Cost Center OR

Supervisory org

  • Manager reporting chain
  • Staffing context

Cost center

  • Financial responsibility
  • Expense rollup
  • People management versus cost ownership

Organizations OR

  • Supervisory org Management and staffing hierarchy
  • Superior org Parent supervisory node
  • Subordinate org Child supervisory node
  • Manager Leadership role on supervisory org
  • Company Legal entity organization
  • Cost center Financial responsibility organization
  • Role assignment Person or position holds org role
  • Org hierarchy Rollup within an organization type

Position vs Job Management ST

Position Management

  • Persistent vacant seat
  • Restrictions per position
  • Open/filled position reporting

Job Management

  • No persistent vacant seat
  • Restrictions per supervisory org
  • Current headcount reporting
  • Seat control versus hiring flexibility

Staffing Model Picker ST

  • Need approved individual seats → Position Management ( Create position first )
  • Need vacancy history → Position Management ( Seat persists )
  • Need rapid flexible hiring → Job Management ( Org-level restrictions )
  • Different teams need different models → Separate supervisory orgs ( Hybrid hierarchy )
  • Position already exists → Check position restrictions ( Before Hire )
  • Job-management hire blocked → Check org hiring restrictions ( Scope: supervisory org )

Staffing Models ST

  • Position Management Persistent approved seats
  • Job Management Flexible jobs without vacant seats
  • Position restrictions Rules on individual unfilled seat
  • Hiring restrictions Rules across job-management org
  • Vacant position Seat persists after worker leaves
  • Close Position Retire the seat
  • Staffing model One per supervisory org
  • Hybrid hierarchy Different models across subordinate orgs

HCM Object Chain PR

  • Profile defines; position seats; job staffs; worker holds
  • Profile: catalog Position: seat Job: relationship Worker: person

Job Profile vs Position PR

Job Profile

  • Reusable catalog definition
  • Classifies many jobs

Position

  • Specific staffing seat
  • May remain vacant
  • Template versus seat

Job Profiles PR

  • Job Profile Reusable job catalog definition
  • Job Family Related profiles grouped
  • Job Family Group Related families grouped
  • Position Seat within supervisory org
  • Job Worker staffing relationship
  • Worker Person holding job
  • Job change Existing worker assignment changes

Compensation CO

  • Package Bundle of compensation rules
  • Grade Reference pay range
  • Grade Profile Segment-specific range within grade
  • Salary plan Base salary arrangement
  • Allowance plan Additional defined payment
  • Eligibility rule Determines available compensation components
  • Defaulting Proposes eligible compensation values

Security Pair SE

  • Domain sees data; BP acts on events
  • Domain: View/Modify Services: Get/Put BP: Initiate/Approve Activate pending changes

Domain vs BP Policy SE

Domain Policy

  • Data and task access
  • View/Modify; Get/Put

BP Policy

  • Workflow participation
  • Initiate/Approve/Rescind
  • Data access versus event actions

Security Groups SE

  • User-based Maintained membership list
  • Role-based Membership follows organization role
  • Constrained Access bounded by organization context
  • Unconstrained No organization-context restriction
  • Workday-assigned System-maintained delivered membership
  • Functional area Groups domains and processes

Security Policies SE

  • Domain Policy Secures data, tasks, reports
  • View Read secured UI data
  • Modify Change secured UI data
  • Get Read through web services
  • Put Write through web services
  • BP Policy Secures workflow participation
  • Activate Pending Changes Applies edited security policies

Entry vs Validation Condition PR

Entry condition

  • Decides step execution
  • False can skip step

Validation condition

  • Checks entered data
  • True blocks step completion
  • Route step versus block error

Staffing Event Picker PR

  • New employee relationship → Hire ( Employee path )
  • New contractor relationship → Contract Contingent Worker ( Contingent path )
  • Existing job attributes change → Change Job ( Retain worker )
  • Worker gains second job → Add Job ( Concurrent staffing )
  • Employee relationship ends → Terminate ( Check position vacancy )
  • Contractor engagement ends → End Contingent Worker Contract ( Contingent path )

Business Processes PR

  • BP type Delivered process kind
  • BP definition Configured step sequence
  • BP event One running process instance
  • Initiator Person starting event
  • Subject Person affected by event
  • Approval Decision gate for actor
  • Subprocess Invoked nested process
  • To Do Assigned instructional step
  • Entry condition Controls whether step runs
  • Validation condition Blocks invalid step completion

Cancel vs Rescind PR

Cancel

  • In-progress event
  • Stops unfinished workflow

Rescind

  • Completed event
  • Reverses completed change
  • Unfinished versus completed event

Staffing Events PR

  • Hire Start employee employment
  • Contract Contingent Worker Start contingent engagement
  • Change Job Change existing job assignment
  • Add Job Add concurrent worker job
  • Terminate End employee employment
  • End Contingent Worker Contract End contingent engagement
  • Cancel Stop in-progress event
  • Correct Edit supported event data
  • Rescind Reverse completed event

Report Design Chain RE

  • Source sets rows; fields add values; security filters
  • Data source Primary object Related fields Runner security

Report Sharing vs Data Access RE

Sharing

  • Allows report run
  • Controls report availability

Domain security

  • Controls visible data
  • Restricts fields and rows
  • Run permission never bypasses security

Reporting Picker RE

  • Need detailed related-object rows → Advanced report ( Choose data source )
  • Need grouped cross-tab totals → Matrix report ( Rows, columns, measures )
  • Need combined subreports → Composite report ( Multiple data sources )
  • Need visual exploration → Discovery Board ( Supported data source )
  • Need related-object field → Lookup Related Value ( Check object path )
  • Need conditional output value → Evaluate Expression ( First true condition )
  • Need Boolean test → True/False Condition ( Group AND/OR )

Report Writer RE

  • Data source Defines report population
  • Primary object Defines row instance type
  • Standard source Business-object starting population
  • Indexed source Preindexed report population
  • Advanced report Detailed shareable rows
  • Matrix report Grouped measures across dimensions
  • Composite report Combines advanced or matrix subreports
  • Discovery Board Visual exploration of supported sources
  • Report sharing Run access, subject to security
  • Schedule Run report on cadence

Calculated Fields RE

  • Lookup Related Value Fetch related-object field
  • Evaluate Expression Return first matching conditional value
  • True/False Condition Return Boolean from conditions
  • Concatenate Text Join text values
  • Date Difference Calculate interval between dates
  • Filter Limit rows matching criteria

Common Traps

Legacy exam numbers

  • Older guide: 80% threshold ≠ Current threshold: unpublished

Course enrollment

  • Program enrollment: no approval ≠ Exam course: coordinator approval

Position vacancy

  • Position Management: seat remains ≠ Job Management: no vacant seat

Security activation

  • Policy edit: pending ≠ Activation: runtime access

Event state

  • Cancel: still running ≠ Rescind: already completed

Report access

  • Shared: can run ≠ Domain policy: can see

Discovery Boards

  • Indexed source: supported directly ≠ Matrix report: no prerequisite

Last Minute

  • 1. HCM Core topic weights: Not published
  • 2. 50 scored; sometimes five unscored
  • 3. Two hours; result Pass/Fail
  • 4. Retake after four calendar days
  • 5. Recommended courses generally optional
  • 6. Exam enrollment needs coordinator approval
  • 7. Supervisory org = manager hierarchy
  • 8. Cost center = financial responsibility
  • 9. Position Management = persistent seat
  • 10. Job Management = org-level hiring rules
  • 11. Domain Policy = data access
  • 12. BP Policy = workflow actions
  • 13. Activate pending security policy changes
  • 14. Data source determines report rows
  • 15. Sharing never bypasses data security

Workday Pro HCM Core Certification

  • Practice Questions 115 questions Study Guide 50 topics Cheat Sheet 85 facts Flashcards 50 cards Free CE Podcast

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